Introduction

The Office of Planning and Investment was established under Decision No. 204/ĐHCN-TCHC dated April 1, 2011 issued by the President, based on the separation from the Office of Planning and Finance.

Functions and Responsibilities

A. Functions

• Advise the President on developing the overall budget plan of the University.
• Advise on procedures for investment, construction, bidding, and contractor selection; develop plans for investment, repair, and construction of infrastructure as well as procurement of equipment and materials serving teaching and professional activities of the University.
• Advise on economic contracts related to projects in which the University acts as the investor, including construction contracts, procurement of equipment, materials and fuel, repair contracts for equipment, and other contracts in accordance with current regulations.
• Advise on the management of ongoing investment projects implemented by the University as the investor.
• Advise the Board of Management on the management of equipment and consumable materials.

B. Duties

1. Planning Activities

• Guide university units in developing their annual plans; synthesize data and collect opinions from functional departments and units to advise the President in building the annual operational plan. Based on the approved annual plan, the Office consolidates the implementation schedule and allocates plans by quarter and month for approval by the Board of Management.
• Carry out legal procedures related to economic contracts and investment projects; regularly monitor the implementation of signed contracts and promptly report arising issues or unreasonable matters to the Board of Management for resolution.
• Supervise and monitor the implementation of plans, detect difficulties and obstacles, and advise the Board of Management on timely solutions consistent with actual conditions; summarize implementation results by work category and period.
• Advise on investment planning and participate in preparing investment projects; prepare and review bidding documents and requests for proposals; organize bidding processes in accordance with regulations and advise the Board of Management on procedures from preparation to completion of bidding.
• Analyze and evaluate quarterly and annual implementation results, draft summary reports, identify strengths and weaknesses, and propose solutions for improvement.

2. Procurement and Investment Implementation

• Carry out procurement and investment activities for equipment in accordance with regulations.
• Inspect, monitor, and advise the Board of Management on equipment and machinery procurement management.
• Implement monthly procurement plans for materials and coordinate the development of material consumption norms for practical training activities.
• Coordinate with faculties and departments to advise the Board of Management on major maintenance and repair plans.

Development Orientation of the Unit

The strategic plan of the Office of Planning and Investment aims to develop the University's financial and investment activities, based on the overall strategic plan of the University with the following objectives:

• Strengthen financial resources in both scale and structure.
• Ensure that the University's financial resources are allocated reasonably, used efficiently and in accordance with regulations, meeting the needs of training, scientific research, international cooperation, and other university activities while gradually improving infrastructure, enhancing training and research quality, developing human resources, and improving the income of staff with the goal of achieving one of the leading income levels for university staff in Vietnam.